8/3/09 Board Minutes 
written by matt grose   
 
wednesday, 05 august 2009 09:23
SCHOOL DISTRICT #317
SCHOOL BOARD MINUTES
AUGUST 3, 2009

The regular School Board meeting for Independent School District #317 was held August 3, 2009 at 6:00 PM in the Deer River High School Media Center.  Chairperson Victor Williams called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Sarah Bellefy,  Nancy Adams-Hulbert, Victor Williams and Anne Gardner.  Member absent: Brad Box, Lee Pederson

Administrators present included:  Supt. Matt Grose, Brent Colligan, High School Principal and Russ Bouchie, Building & Grounds Supervisor.  Reporter Traci Crotteau was in attendance and  Paulette Ojanen was present as recorder.

Agenda additions:  Item 6m:  Sparsity Aid Expenditure Recommendations.   Motion to approve agenda as amended made by N. Adams-Hulbert, second by S. Bellefy.  Motion carried unanimously.  (MCU hereafter).

A. Gardner made the motion, seconded by N. Adams-Hulbert  to approve the July 6, 2009 minutes.  MCU.

Motion to approve accounts payable/payroll for July 2009 in the amount of  $813,656.87  made by N. Adams-Hulbert, seconded by S. Bellefy.   MCU.

Motion to approve the Consent Agenda made by A. Gardner, seconded by N. Adams-Hulbert. MCU.
The Consent agenda  items were as follows:
1.  Approve  09-10 Contract – A. Austin, Special Ed Instructor
2. Approve 09-10 Contract – M. Korman, Spanish Instructor
3.  Approve 09-10 Contract – B. Schimek, Dean of Students / Act. Director
4.  Approve Agreement between ISD #317 & Kootasca Head Start
5.  Approve Agreement between ISD #317 & Leech Lake Head Start
6.  Approve Agreement between ISD #317 & IASC
7.  Approve Agreement between ISD #317 & Children’s Mental Health
8.  Approve Contract for Leadership of Comm. Ed. between #317 & #318
9.  Approve Agreement between MN Literacy Council & ISD #317

School Board members were given copies of the High School Handbook changes at a previous workshop.  This being the first reading, no action taken was taken.

Motion to approve the Activity Fee increase was made by A. Gardner, seconded by S. Bellefy.  This increase  is $75 per family.   Previously the yearly maximum per family was $300, the change will increase the maximum to $375.  If  the family attends pre-season meetings, they will receive a $25 credit per meeting.   MCU.

Activity Handbook changes will be approved at next meeting.

Motion to approve changes to Elementary Handbooks for 2009-10 school year  made by N. Adams-Hulbert, second by S. Bellefy.  MCU.

Discussion regarding the bleachers and picnic tables which were donated to the North School by the PTO was held.  Legally those items belong to the school district.  The bleachers are needed at the field in Deer River and will be placed there.  The picnic tables will be given to the Marcell Family Center  noting they were donated to the school district by the North School PTO.   Motion to approve made by S. Bellefy, second by A. Gardner.  MCU.

An appraisal has been done on the North School property.  Motion made by N. Adams-Hulbert to allow Supt. Grose to pursue the selling or leasing of the property , second by A. Gardner.   MCU.

Information only:   Electronic Transfers from Woodland Bank to MSDLAF+ (MN School District Liquid Asset Fund)  0 transfers in July 2009.

Supt. Grose discussed the Sparsity Aid expenditure recommendations with the board.   These funds are generated by North School even though the building has been closed.   The proposal is to invest these funds in three ways:
1) Transportation and ride-time reduction, 2) Out-of-school time programming (ie: After school tutoring, Boys & Girls Club, Summer School)  3) Add Early Childhood site at Goodall  Resource Center.   Any remaining funds would be put in the general fund for needed items.   Motion to allocate the Sparsity Aid funds as recommended by the Supt. made by A. Gardner, seconded by S. Bellefy.  MCU.

Mrs. Galatz was not present at the meeting, but had given information to the Supt. to report.  Teachers have attended or will attend the following trainings:  Responsive Classroom Training, Cognitive Guided Instruction program for teachers, Reading Academy at Hamline University, Literacy Instruction at University of Minnesota, Smart Board Training,  and Professional Development by Apple Inc.

Mr. Colligan reported he will have a Crisis Management Plan ready for the September board meeting.  Summer school was very successful.  Suggesting time frame changes for next year’s sessions.  A few changes in the student handbook will be dress code changes and banning cell phones for 7th & 8th graders.

Nor-Tran representative Mark Schjenken reported that summer school transportation made it much easier for students to attend.   He also mentioned there will be 4 buses coming from the North area this year to ease ride times for students.  There will be a shuttle from Marcell to the Bowstring Store and a Special Ed.  route will be added.

Thanks were extended to Nor-Tran for their flexibility in addressing transportation issues and for getting students where they need to be.  Also thanks to Leech Lake for their help with transportation this summer.

R. Bouchie  reported  the playground equipment has been power washed and are waiting for dry weather to get the painting done.  Classrooms and gymnasiums have all been cleaned.    Moving items from North School has been ongoing.  Julie Kennedy then reported on the progress of the track project, a change order request and  asked  to have a payment approval.    Motion to approve Payment #1 with change order for the amount of $109,320.40 was made by A. Gardner, seconded by N. Adams-Hulbert.  MCU.

V. Williams commented on the recent Superintendent evaluation.   An exemplary review was given from the School Board on the performance of the Superintendent.  He was mentioned to be approachable and honest.   Comments were also made regarding the recent board workshop on how informative and helpful the session was.

Supt. Grose updated the board on IASC (Itasca Area Schools Collaborative).   A data warehouse tool  is being looked at.  It would enable real time data manipulation by teachers and staff with access.  It would provide the ability to look at statistics quickly.   Other technology projects are in the works.   He mentioned the drop-off point at King will be a positive change for parents and students.  Information will be sent to parents regarding this.   The MSBA training is August 12-14, 2009 and board members are encouraged to attend.   He also mentioned the School Board Goals for 2009-10.

Motion to adjourn made by A Gardner, seconded by S. Bellefy.  MCU.

The next regular school board meeting will be Tuesday, September  8, 2009 with an open forum at 5:45 PM and the regular meeting at 6:00 PM in the King School Media Center.


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