10/9/07 School Board Minutes 
written by matt grose   
wednesday, 10 october 2007 13:32
SCHOOL DISTRICT #317
SCHOOL BOARD MINUTES
October 9, 2007


The regular School Board meeting for Independent School District #317 was held October 9, 2007 at 5:30 PM in the North School Library.  Chairperson Anne Gardner called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Anne Gardner, Lee Pederson, Victoria Jerry and Todd Youngberg.  Absent:  Nancy Adams-Hulbert and Victor Williams.

Administrators present included:  Supt. Matt Grose, Brent Colligan, Principal, Darren Sheldon, Elementary Principal, and Russ Bouchie, Building & Grounds Supervisor. Reporter Mike O'Claire was in attendance and  Paulette Ojanen was present as recorder.

Motion to approve agenda made by L. Pederson, seconded by V. Jerry.  Motion carried unanimously.  (MCU hereafter.)

Sean Martinson was not available at this time for his presentation on the Systems Accountability Report.

Motion to approve the minutes from the September 4 and September 24, 2007 board meetings was made by T.Youngberg, seconded by V. Jerry.  MCU.

T. Youngberg made the motion, seconded by V. Jerry to approve the Accounts Payable/Payroll for September 2007 in the amount of $960,529.12.  MCU.

Motion to approve items on the consent agenda as listed below made by L. Pederson, seconded by V.  Jerry. MCU.
  1. Approve Contract for Gerald White - Grant Coord / Cultural Liaison
  2. Approve Contract for Fran Pederson - Title IX Tutor
  3. Approve Contract for Lynn Evans - ISS Supervisor / Tutor
  4. Approve Surrogate Parent Request

Motion to accept changes to Policy 514 (Bullying Prohibition) which added wording regarding electronic bullying was made by V. Jerry, seconded by L. Pederson.  MCU.

B. Colligan reviewed the Activities Handbook changes with the board members.  Motion to approve the 2007-08 Activities Handbook made by V. Jerry, seconded by L. Pederson.  MCU.

Tom Watson, Transportation Consultant, explained the Student Transportation Services Procurement and the process that needs to be followed.  After discussion, the motion to authorize the District Administration to initiate a procurement for bus service commencing with school year 2008-09 for a period not to exceed two years with an option for additional one or two years, or a maximum of four years, consistent with Minnesota Statutes 2006, Sec. 123B.52, Subds. 1. and 3 was made by T. Youngberg, seconded by L. Pederson.  MCU.

Motion to approve the Assurance of Compliance for the 2007-08 school year was made by L. Pederson, seconded by V. Jerry.  MCU.

Due to the fact that our Proposed Levy amount is less than the required amount to hold a hearing, the Truth in Taxation Hearings set for November 29 and December 7, 2007 need to be cancelled.   Motion to approve the cancellation of the Truth in Taxation Hearings was made by T. Youngberg, seconded by V. Jerry.  MCU.

Mr. Grose explained the School Board's established goals for 2007-08.   Motion to approve those goals as written was made by V. Jerry, seconded by T. Youngberg.  MCU.

Dr. Sheldon gave his report to the Board regarding the Late Start day on September 26, 2007.  He had the North School staff meet with the King School staff at King School.  He listed four items they discussed which included, the Learning Academy, Success for the Future Grant, Becky Smith who is the IASC  (Itasca Area Schools Collaborative) Curriculum Director presented information and they had a section on Response to Intervention which was given by Amy Galatz and Melissa Gallagher.   He feels these late start days give the time needed for staff meetings.  Dr. Sheldon then explained the AYP (Average Yearly Progress) scores for the elementary students to the Board and said he plans to meet with each student individually to discuss their outcomes on these tests and figure out ways to help them with their learning.

Mr. Colligan shared his goals for 2007-08.  Improving attendance, increasing contact with parents, using a Tracker Program, improving school climate, use of a HOPE study which is sponsored by Blandin, increase Native American Cultural in the classroom, create a more functional advisory, doing grade checks and referrals for tutoring and implementing more peer presentations to the students, for example anti-bullying.

Mr. Colligan then presented two Student Council members, Senior Jens Heig and Junior Kyle Box who presented information to the Board regarding the Warrior mascot.   They would like to bring the Warrior Head logo and the Warrior Mascot back into the school.   The logo/mascot was discontinued in the 90's but the Warrior name remained.   The Student Council will be attending meetings with various Indian Councils in the area and persons from the tribe to get feedback on this issue.   They will attend Board meetings and give updates.

Mr. Colligan then talked about his attendance at a MREA (MN Rural Education Assoc) meeting in Bemidji which works for schools in rural areas.  He will be attending a Parent Involvement workshop with other staff members on October 10, 2007.  He mentioned that Site Team meetings are held the first Wednesday of the month at 3:30 PM at the high school and Board members/community members are welcome to attend.  He also stated he would like to see the Student Council more involved in problem solving and take a bigger part resolving issues.   The Late Start day at the high school involved staff meetings and grade level meetings discussing awards for students for attendance and grade improvements and embedding Native American Curriculum into classrooms.   Becky Smith, IASC Curriculum Director, also gave information regarding accessing MAP data.

Roy Bain was present for Nor-Tran and he stated that it has been a super year so far in the transportation area.  Also mentioned that the bus drivers appreciate the extra few minutes allowed in the morning and afternoon bus drop-offs/ pick-ups has really helped with the safety issues dealt with in the past.

Mr. Colligan reported for Activities Director Jim Erzar.   The Golf Tournament was held and went very well.  Football and Volleyball teams are currently rated in the State.  The Cross Country team was attending a conference meet on this date.  The School Play has been scheduled for the second weekend in November 2007.

Russ Bouchie, Building & Grounds Supervisor wished to thank the board for allowing the purchase of the new mower.  It has been working great and is a much more efficient machine than the old one.  He also reported that progress is being made on the playground at North and hopes it will be completed soon.  He wished to thank all the volunteers for all their help with that project.  He informed the Board that two vehicles have been purchased for District use.  Also mentioned that Johnson Controls will be doing a study at North School regarding air quality.

L. Pederson reported he has attended meetings of the Meet and Confer committee and the Safety Committee.

A. Gardner reported she attended the MREA meeting held in Grand Rapids in September and also traveled to Chisholm for the District 11 meeting held there.

At this time Sean Martinson presented his information to the Board regarding the SAR report, which is now being referred to as the Annual Report on Curriculum, Instruction and Student Achievement.  Motion to approve the report as presented with the stipulation the report will be published on the District's website and a small article put in the newspaper giving the website's address and stating that paper copies of the report will be available in the District office made by T. Youngberg, seconded by L. Pederson.  MCU.

Mr. Grose updated the Board on IASC activities.   He attended a MASA (MN Assoc of School Admin) in Duluth last week and came back with many ideas which will be helpful in the future.  He also shared information with the board regarding the Applied Learning Initiative.

Tom Watson then went through the Transportation Survey which was conducted with Nor-Tran last week.   Statistics showing route miles and times were given and discussed.

Community members Jim Rossbach and Jack Aberle shared comments with the Board.

Motion to adjourn made by V. Jerry, seconded by L. Pederson.  MCU.

The next board meeting will be Monday, November 5, 2007 with an open forum at 5:00 PM and the regular meeting at 5:30 PM in the High School Library.

______________________________             ______________________________
Anne Gardner, Chair                                            Victor Williams, Clerk


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