6/1/09 School Board Minutes 
written by matt grose   
wednesday, 03 june 2009 14:14


JUNE 1, 2009

The regular School Board meeting for Independent School District #317 was held June 1, 2009 at 6:00 PM in the Deer River High School Media Center.  Chairperson Victor Williams called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Lee Pederson, Brad Box, Sarah Bellefy,  Nancy Adams-Hulbert, Victor Williams and Anne Gardner.

Administrators present included:  Supt. Matt Grose, Carol Risberg, Business Manager, Brent Colligan, High School Principal, Amy Galatz, Elementary Principal, Sean Martinson, Activities Director and Russ Bouchie, Building & Grounds Supervisor.  Reporter Traci Crotteau was in attendance and  Paulette Ojanen was present as recorder.

Agenda additions include:  4b:  Baseball Trip Update and item 6j:  Approve Investment.  Motion to approve agenda as amended made by B. Box, seconded by S. Bellefy.  Motion carried unanimously. (MCU hereafter).

New School Logo was presented to the board by Matt Carlstrom and Jessica Felosi and student council members: Leah Benham, Ginger Lund, Kim Velishek and Kari DeYoung.  This has been a 2 year process with many meetings and surveys conducted.  The board commended the group for their efforts and thanked them for a job well done.

Community Survey Results report was given by Polly Sheppard.   She explained  the projects she has been working on  and provided examples of  the various publications.

Jim Erzar, Tyler Erzar and Dane Heig came in at this time to report on the baseball trip to Florida.  The trip went very well and everyone involved enjoyed it very much.   The team spent many hours practicing and studying, but also enjoyed some free time sightseeing, etc.  They felt it was a worthwhile trip and hope to be able to go again in three years.

N. Adams-Hulbert made the motion, seconded by A Gardner to approve the May 4, & May 18, 2009 minutes.  MCU.

Motion to approve accounts payable/payroll for May 2009 in the amount of  $860,328.82 made by B. Box, seconded by S. Bellefy.   MCU.

Motion to approve the Consent Agenda made by A. Gardner, seconded by N. Adams-Hulbert. MCU.

The Consent agenda was as follows:

1.  Approve  09-10 Contract – T. Halvorson – EBD/ECSE Instructor

2.  Approve 09-10 Contract – J. Bennett – ISS Supervisor / Tutor 

Resolution relating to the Adjustment to Sparsity Revenue after a School Closing was explained by Mr. Grose.   Motion to adopt said resolution was made by B. Box, seconded by N. Adams-Hulbert.   All were in favor.  Motion carried.

Motion to approve membership in the MSHSL (MN State High School League) for the 2009-10 school year was made by A. Gardner, seconded by B. Box.  MCU.

Julie Kennedy of  Short, Elliot and Hendrickson explained the track bid information and answered questions by the board.  Construction for this project was approved last year, but due to weather conditions and timelines, was not able to begin at that time.  Construction will begin soon with hopes to finish by the time school opens in the fall. Motion to award the bid of $211,287.42 to Hawkinson Construction was made by B. Box, seconded by L. Pederson.   MCU.   Ms. Kennedy will keep the board informed regarding the project  progress throughout the summer.

Motion to approve the revised 2008-09 budget as presented was made by L. Pederson, seconded by N. Adams-Hulbert.  MCU.

C. Risberg explained the Preliminary 2009-10 Budget.  Motion to approve the preliminary 2009-10 budget was made by B. Box, seconded by S. Bellefy.  MCU. 

Information only:   Electronic Transfers from Woodland Bank to MSDLAF+ (MN School District Liquid Asset Fund) of $60,000 on 5/19/09.

Motion to approve investment of lease proceeds in the amount of $200,000 was made by A. Gardner, seconded by N. Adams-Hulbert.   MCU.

Mrs. Galatz reported for the elementary schools.  She handed out information to the board regarding May 2009 activities.  Some of the events were:  CLIMB Theatre, MAP & AIMSweb assessments, evacuation drill, Peace Breakfast at North, North School students visited King, North School Pow-Wow, Outdoor Fun Day, Track & Field Day, 6th Grade Graduations.

Mr. Colligan discussed events at the high school.  An Alternative Learning Program (ALP) is being looked at with collaboration with Bug-O-Nay-Ge-Shig School.  A representative from the MN Dept. of Education will be here on June 24 for a site visit regarding an ALP.  He mentioned that MCA scores will be here next week.  Future Workers (9th graders) have visited three different businesses to learn how the business operates and what expectations are of the employees, etc.  The Natural Resource class had a field trip in which they planted trees with the US Forest Service and DNR.  He mentioned the Link Crew and the work they’ve done with the elementary students.  He also mentioned receiving a $6000 PBIS (Positive Behavioral  Intervention & Support) grant.  He commented that the attendance policy worked very well this year.  Students were more accountable and more aware of consequences regarding their attendance.  He also stated the HOPE study (School Culture and Climate) is finished.    Project Lead the Way has received certification which is a great accomplishment.  Thanks to Mike Newton, Mark Motherway and Ara Anderson for their dedication to the project and all the extra training they have received to make the project successful.  Mr. Newton will be taking Digital Electronics training as well.  Summer school will begin June 16 and run for 6 weeks (3 days per week).   The Spring Concert was well attended and was a very enjoyable evening for all who attended.  Graduation went very well.

Mr. Martinson reported on activities.   Thanks go out to the student council for their work on the new logo.  Shirts are now available for sale with the new logo on them.  He went over ideas for decreasing budget expenses and increasing revenues for next year.  Also ideas for improved season ticket options and the upcoming Golf Scramble Fundraiser to be held on June 27, 2009.

R. Bouchie thanked Vic Williams and the police department and Renee Donnelly from DRHCC (Deer River Health Care Center) for the donation of 2-way radios for school use.  They save so much time and energy for communication between the custodial staff and others.   The summer is off to a busy start with the moving of North School equipment, etc. down to King, 100 gallons of top dressing for the athletic fields, student workers started cleaning lockers and Shannon’s Inc. will be working at King to redo sections of plumbing which need work.

V. Williams commented that the graduation ceremony went very well and the music was outstanding.

N. Adams-Hulbert wished to thank Lee Pederson for a great speech at graduation.  She also mentioned the Spring Music Concert and the 6th grade graduation at North.

B. Box had attended the Safety Committee meeting.   Radio issue has been resolved.  Parking issue at King will be addressed this summer and a plan is in progress.  He also wished to thank all those involved with the awards ceremonies and banquets.

L. Pederson mentioned the Community Ed. Advisory Council meeting he attended.  Participation numbers are up and the “Green” classes are popular.   He also mentioned  the parent who had requested a meeting with the Supt. at the last board meeting did not come to the scheduled meeting.  (But he did arrive the next day and Mr. Grose did meet with this parent).

Supt. Grose mentioned a State of Minnesota meeting in which he spoke about Invest Early and  the success of that program.  He also mentioned that he met with parents, student & the Spanish teacher regarding the upcoming trip to Mexico.  The trip will go as scheduled.  Our attorney is working on the North School property ownership investigation.  A letter is being sent to the Friends of North School for clarification on issues.  He then read a letter from Cragun’s Resort which praised the senior class for their conduct at the resort during their senior class trip. He also mentioned the End of the Year Gathering/Retiree Recognition which will be held on June 2, 2009 at Timberlake Lodge in Grand Rapids.

Motion to adjourn made by L. Pederson, seconded by B. Box.  MCU.

The next regular school board meeting will be July 6, 2009 with an open forum at 5:45 PM and the regular meeting at 6:00 PM in the High School Media Center. 

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