11/03/08 School Board Minutes 
written by matt grose   
thursday, 13 november 2008 14:00

NOVEMBER 3, 2008

The regular School Board meeting for Independent School District #317 was held November 3, 2008 at 6:00 PM in the High School Media Center. Vice-Chairperson, Vickie Jerry, called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Victoria Jerry, Victor Williams, Todd Youngberg, Lee Pederson and Nancy Adams-Hulbert.   Absent:  Anne Gardner.

Administrators present included:  Supt. Matt Grose, Amy Galatz, Elementary Principal, Brent Colligan, High School Principal, and  Sean Martinson Activities Director.  Newspaper reporter, Greg Lindahl and Kathy Lynn from KOZY-KMFY were in attendance and Paulette Ojanen was present as recorder.  

Changes to agenda:  Add item 4b. Baseball Trip/ Jim Erzar.   Add item 4c:  AYP Plan Progress / Amy Galatz.  Add item 7i:  Approve Contract for Tina Jorgensen / School Psychologist.   Motion to approve agenda as amended made by T. Youngberg, seconded by L. Pederson.   Motion carried unanimously.  (MCU hereafter.)

Mr. Grose explained the ACT Data Report to the board.

Jim Erzar presented an update on the Florida Baseball Trip Plans which outlined the trip costs and details including expectations for the students to qualify and the amount of funding needed for the trip.   V. Williams made the motion to support the Baseball Team Trip to Florida upon the recommendation and approval of Supt. Grose.  Motion was seconded by T. Youngberg.  MCU.

Mrs. Galatz explained the AYP (Adequate Yearly Progress) Plan Update.  Motion to send the updated AYP report as discussed was made by V. Williams, seconded by T.Youngberg.  MCU.

Motion to approve minutes from the October 13, 2008 Board meeting was made by V.Williams seconded by L. Pederson.  MCU.

N. Adams-Hulbert made the motion, seconded by V. Williams to approve the Accounts Payable/Payroll for October 2008 in the amount of $1,099,864.26   MCU.

Motion to approve items on the consent agenda as listed below made V. Williams , seconded by N. Adams-Hulbert.  MCU.
1.    Approve Surrogate Parent Requests (3)

Motion to approve Policy 701.2 Fund Balance by N. Adams-Hulbert, seconded by T. Youngberg. MCU.

A Special Board meeting needs to be set to approve Resolution for Canvassing Nov. 4, 2008 Election Results.  
November 10, 2008 at 8:00 AM was suggested by N. Adams-Hulbert, seconded by V. Williams.  MCU.  A School Board workshop will follow that meeting.

Policy changes to 205 and 404 were discussed.  This being the first reading there was no action taken.

A Resolution in Support of the ARDC (Arrowhead Regional Development Commission) Safe Routes to School Plan was read by V. Jerry.  Motion to approve this resolution was made by N. Adams-Hulbert, seconded by V. Williams.

Information only:  Electronic Fund Transfer of $107,004.84 from MSDLAF+
(MN Sch District Liquid Asset Fund) to Woodland Bank was made on 10/29/2008.

Motion to approve contract for services from Tina Jorgensen, School Psychologist, was made by V. Williams, seconded by L. Pederson.  MCU.

A. Galatz, Elementary Principal reported to the board that teachers worked on end of quarter grades and had grade level meetings.   The Visitor Policy has been implemented and has been given out to parents in the Tuesday folders.  The process has been a fairly smooth transition and people are following it very well.   She also mentioned the Site Team will be handing out surveys at conferences to parents and will plan to do another one in the fall to compare.

B. Colligan mentioned high school building goals in many different areas.  He also talked about Special Ed math training for teachers on Nov. 13, 2008.   The early out schedule for Dec. 5, 2008 will be a presentation by Elizabeth Lee on Special Education 101.  He also mentioned the Applied Learning Institute & Project Lead the Way partners meeting which helps to fund programs for students in Welding & Cabinet Making for college credits.  Also the Site Team will meet on Nov.12, 2008.  Other upcoming events:  Nov. 4 will be a “real-to-life” voting experience for high school students.  Nov. 13 & 14 will be the school play, “Guys & Dolls” at 7:00 PM.  Nov. 18 & 20 – Parent Teacher Conferences.

Mark Schjenken of Nor-Tran reported that National School Bus Safety Week activities went very well for the students to practice emergency evacuation procedures, danger zones, loading and unloading procedures, etc.  He thanked Mrs. Galatz for all the cooperation of the staff at the elementary schools.

S. Martinson mentioned the fall was very busy with all the sports doing very well.  Congrats to Geezis Humphrey and the Cross Country team on their great season.  Also congrats to the Football team on a terrific season.  Big news for the volleyball team going to the state tournament on Thursday, Nov. 6.  It’s a very exciting time for Deer River Sports!  Also thanks to the band for their continued support at all sporting events.

L. Pederson commented on two meetings he had attended.  Meet and Confer discussed funding for staff development and addressing the issue of students taking on-line classes and the affects on the school’s programs.   The Health & Safety Committee also met and discussed issues and are aware of the concerns of the student drop off situation at King School.

The Board members were in agreement of commending the football, cross country and volleyball teams and coaches for their great seasons and the band for their support.

Supt. Grose updated the board on IASC (Itasca Area Schools Collaborative) activities.  He mentioned the MREA (MN Rural Ed. Assoc.) meeting in which legislators were present to hear concerns.  Governor Pawlenty was present and gave his thoughts on education and financial concerns.   He then explained about the Type III transportation training and testing for drivers.  The district will pay for physicals for staff requiring them in order to transport students.   He mentioned the Board Development Committee had met and discussed strategies for improvement.   He also talked about the new playground equipment at King.  The PTKS funded new swings and tetherball sets and volunteers had gotten together and installed them.   He gave the board a flyer regarding a Regional Legislative Forum which will be held on Thursday, November 20, 2008 in Chisholm and encouraged attendance.  He also reported that the City of Deer River will be purchasing the property adjacent to the football field, but some well tests need to be completed prior to the sale.  He also said the Student Council is still working on the school mascot issue and will be meeting soon with tribal officials to present information to them.   He also had an architect look over the building across the street from the school as a possible purchase for school use.  It was decided that it wasn’t feasible at this time.  Also, the south parking lot at King has been resurfaced and some work done on the playground.  These projects were done with deferred maintenance dollars.

Motion to adjourn made by L. Pederson, seconded by V. Williams  MCU

The next regular board meeting will be Monday, December 8, 2008 with an open forum at 5:45 PM and the regular meeting at 6:00 PM in the High School Media Center. 

___________________________             ____________________________________
Victoria Jerry, Vice- Chair                                   Victor Williams, Clerk

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