8/4/08 School Board Minutes 
written by matt grose   
tuesday, 05 august 2008 05:01

AUGUST 4, 2008

The regular School Board meeting for Independent School District #317 was held August 4, 2008 at 6:00 PM in the High School Library. Chairperson, Anne Gardner, called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Anne Gardner, Victoria Jerry, Victor Williams, Nancy Adams-Hulbert and Todd Youngberg.   Absent:  Lee Pederson.

Administrators present included:  Supt. Matt Grose,, Brent Colligan, High School Principal, Amy Galatz, Elementary Principal,  Russ Bouchie, Building and Grounds Supervisor, Sean Martinson Activities Director and Chery Ross, Administrative Assistant.   Newspaper reporter, Greg Lindahl was in attendarnce and Paulette Ojanen was present as recorder.  

Amendments to the agenda:  Add Item 5a:  Background Check Information.  Add to Consent Agenda 6c 4:  Approve Contract – Elisa Cortes, Spanish,  6c5: Approve Contract – Dana Young, Science,  6c6:  Approve Contract – Sean Martinson  Dean of Students / Act. Director,  6c7:  Accept Resignation – Cathy Peck-Burley.    Add Item 6p:  Approve Investment of Lease Proceeds.  Motion to approve agenda as amended made by V Jerry, seconded by T. Youngberg.  Motion carried unanimously.  (MCU hereafter.)

Chery Ross handed out information regarding the change in the district’s background check procedure.  It will be a more extensive and secure background check on all new employees and the results are returned much quicker than the previous procedure.  The district will charge the employee for a portion of the background check and the remaining amount will be paid by the district.

Motion to approve minutes from the July 14, and July 21, 2008 Board meetings was made by N. Adams-Hulbert, seconded by V. Jerry.  MCU.

V. Jerry made the motion, seconded by N. Adams-Hulbert to approve the Accounts Payable/Payroll for July 2008 in the amount of $929,552.12.  MCU.

Motion to approve items on the consent agenda as listed below made V. Williams, seconded by N. Adams-Hulbert.  MCU.
1.    Approve Contract –   Ara Anderson, Physics/Science
2.    Approve Contract –   Phillip Hermel, English / Lang. Arts
3.    Approve Contract –   Leadership of Community Education
4.    Approve Contract –   Elisa Cortes, Spanish
5.    Approve Contract –   Dana Young, Science
6.    Approve Contract –   Sean Martinson, Dean / Activities Director
7.    Accept Resignation – Cathy Peck-Burley

Motion to approve the North Elementary Teacher and Student Handbooks for 2008-09 made by N. Adams-Hulbert, seconded by V. Williams.  MCU.

Motion to approve the King Elementary Teacher and Student Handbooks for 2008-08 made by V. Jerry, seconded by T. Youngberg.  MCU.

Motion to approve the Deer River High School Teacher and Student Handbooks for 2008-09 made by V. Williams, seconded by N. Adams-Hulbert.  MCU.

Policy changes were discussed. This was the first reading.  The Board was encouraged to review policies carefully and refer questions to the Superintendent prior to the next meeting.  

Motion to change the date of the December 2008 Board meeting to December 8, 2008 was made by V. Jerry, seconded by V. Williams.  MCU.
The Truth in Taxation meetings need to be scheduled.   Motion to set the Truth-In-Taxation meeting for 5:00 PM on Wednesday, December 3, 2008 with a continuation date (if necessary) for 5:00 PM on Wednesday, December 10, 2008 was made by N. Adams-Hulbert, seconded by V. Williams.  MCU.

V. Williams made the motion to approve the Professional Services Agreement with IASC (Itasca Area Schools Collaborative) for Curriculum and Instructional Services, motion was seconded by T. Youngberg.  MCU.

Information regarding Electronic Transfers for July 2008 was discussed.  Information only.

Motion to approve the investment of lease proceeds (funds which were secured for the track project to be invested until next spring when project will resume) made by V. Jerry, seconded by T. Youngberg.  MCU.

A. Galatz, Elementary Principal reported to the board the math committee has been working hard on the curriculum options.  The Saxon Math Curriculum has been adopted and will be used.  She also mentioned she has been busy getting to know the staff and parents and is looking forward to the school year.

B. Colligan reported to the Board that the summer school program had fourteen students involved in grades 6, 7 and 8.  They worked on Reading and Math skills with Mrs. Spooner and Mrs. Spaeth.   He mentioned that some work needs to be done in regards to the MCA testing, but overall the results were good.

R. Bouchie reported on maintenance on the uni-vents at North School.   The new vents have been installed and the related maintenance to the project will be completed prior to school opening on September 2, 2008.   Also, the south parking lot at King School has been repaired.

S. Martinson mentioned the Fall Coaches Meeting was held and the Parent Meeting is scheduled for August 5, 2008 to give out information to the parents and students involved in sports activities this fall.   He mentioned a new computer program called “Activity Scheduler” which simplifies a lot of the scheduling and information appears on the school’s website for access by anyone needing to have that information.  There will also be an on-line payment service for parents to pay their student’s activity fees conveniently from home.   We will also accept payments at the school as usual.   He also mentioned there has been discussion to reinstate the Concession Lottery system.   

Supt. Grose reported that we will have continuing agreements with IASC (Itasca Area Schools Collaborative) in regards to Community Education, Curriculum and Instruction Services and Technology Agreement with Greenway.   He also mentioned the track project will be put on hold until next spring due to no bids being received to do the project at this time because most contractors are busy due to the late spring and weather related delays.

Motion to adjourn made by V. Williams, seconded by T. Youngberg.  MCU

The next regular board meeting will be Tuesday, September 2, 2008 with an open forum at 5:45 PM and the regular meeting at 6:00 PM in the King School Library. 

___________________________          ____________________________________
Anne Gardner, Chair                                                Victor Williams, Clerk

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