7/9/07 School Board Minutes
friday, 13 july 2007 09:51
July 9, 2007

The regular School Board meeting for Independent School District #317 was held July 9, 2007 at 5:30 PM in the High School Library.  Chairperson Anne Gardner called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Anne Gardner, Nancy Adams-Hulbert, Victor Williams, Lee Pederson, Victoria Jerry and Todd Youngberg.

Administrators present included:  Supt. Matt Grose, Carol Risberg, Business Manager, Brent Colligan, Principal, Jim Erzar, Activities Director and Russ Bouchie, Building and Grounds Supervisor. Newspaper reporter Mike O'Claire was in attendance along with Paulette Ojanen, recorder.

Changes to the agenda as follows:  Add Item 6c7:  Approve 1.0 Contract for Amber Drotts,  Item 6c8:  Approve increase from .5 to .7 for Karen Kaasa, 6d1:  FY08 Revenue Estimates Information, 6i:  Tom Watson- Update on Transportation.   Remove item 6c5:  Approve Hiring of Paul Miller as Dean of Students (table until next meeting)  Motion to approve agenda as amended  made by T. Youngberg, seconded by V. Williams.   Motion carried unanimously.  (MCU hereafter).

Supt. Grose explained the Applied Learning Initiative.  The goal for this program is to create pathways for students into careers.  Through this initiative there will be opportunities for students to get credits toward college in engineering, health careers, etc.   We currently have teachers taking training in these areas.

Gary Kawlewski from Ehler's explained the bidding process and tabulation in regards to the $540,000 General Obligation Aid Anticipation Certificates of Indebtedness, Series 2007A.  A motion was then made by N. Adams-Hulbert, seconded by V. Jerry to adopt the resolution relating to $540,000 General Obligation Aid Anticipation Certificates of Indebtedness, Series 2007A; Authorizing the Issuance, Awarding the Sale and Establishing the terms thereof.   Roll call vote:   Ayes:  Gardner, Jerry, Youngberg, Williams, Adams-Hulbert, Pederson.   Nays: none.
Motion carried unanimously.

C. Risberg explained the Attachment 99 and its purposes.  Motion made by T. Youngberg, seconded by N. Adams-Hulbert to approve the Attachment 99 Performance Criteria as presented.  This process insures that our district continues to place a high priority on health and safety issues. R. Bouchie also explained that most items on the list have either been completed or will be completed in a timely manner.  MCU.

Motion to approve the minutes from the June 4, 2007 board meeting was made by N. Adams-Hulbert, seconded by L. Pederson.  MCU.

V. Williams made the motion, seconded by T. Youngberg to approve the Accounts Payable/Payroll for June 2007 in the amount of $1,010,968.62.  MCU.

Motion to approve items on the consent agenda as listed below made by T. Youngberg, seconded by V. Williams.  MCU.
1.   Approve Retirement - Nancy Carlson
2.    Approve Retirement - Kathy Gilbert
3.    Approve Resignation of M. Grose as HS Principal/Hiring as Full-Time Superintendent
4.    Approve Resignation of B. Colligan as Asst. Principal/Hiring at HS Principal
5.    Approve Contract for Sean Martinson - Ed. Tech Consultant
6.    Approve Contract for Amber Drotts -1.0 position
7.    Approve increase from .5 to .7 for Karen Kaasa

Motion to approve the Revised Budget for 2007-08 was made by V. Jerry, seconded by L. Pederson   C. Risberg explained the budget items and stated the new state aid figures have been inputted.  Special Ed. figures have not been released at this time.   MCU.

General Education Revenue Estimates for fiscal year 2008,  which are prepared by the Minnesota Department of Education have been given to the elementary and high school principals by the business manager.

Mr. Colligan explained the changes to the High School Student and Teacher Handbooks.  This was the first reading.

Supt. Grose recommended to the board that the district renew the insurance policy with MSBA Berkley through the Northern Lakes Insurance office in Deer River after reviewing coverages and premium quotes.  Motion by N. Adams-Hulbert, seconded by L. Pederson to renew the policy with MSBA Berkley and to direct Supt. Grose to investigate and develop a policy with a procedure and timeline to reinvestigate insurance options in the future.  Suggestion of every five years.   MCU.

Supt. Grose explained the Retirement Notification Stipend.  The Union and the Administration has come to an agreement and issued a Memo of Understanding in regards to this issue.  Motion to accept this Retirement Notification Stipend and MOU as written made by V. Jerry, seconded by L. Pederson.  MCU.

Motion was made by V. Williams, seconded by N. Adams-Hulbert to have the district become members of the Deer River Chamber of Commerce.   MCU.

Tom Watson presented information to the board on Student Transportation in regards to our current situation and options for the future.  Motion was made by T. Youngberg to direct the Superintendent to work with Mr. Watson on investigating options for transportation contracts and break down the costs of options.  Motion seconded by V. Williams.   MCU.

Mr. Colligan reported to the board regarding the high school.   Several teachers have been taking advantage of training opportunities for Project Lead the Way, Advanced Placement English, TRIBES and Staff-Differentiated Learning.   He mentioned there will be a free Engineering Camp at ICC in August.  He also mentioned the Principal's Summer Workshop and some of the information about that.

Deanna Hron mentioned that interviews for Kindergarten teacher positions will be held at King School next week.

Jim Erzar reported to the board regarding activities of the last school year.  All activities were successful from the music and arts programs to athletics.  Fall sports/coaches are all set up for next year.   Fundraising efforts exceeded projected amounts and profit was made with the advertising in programs and concessions.   August 9, 2007 has been set up for an Activity Participant & Parent Meeting to go over rules and take care of registrations, forms and paperwork for activities.  Also a Sportsmanship video will be shown.

A. Gardner reported to the board regarding negotiations, which have started with the teachers union.  They will be doing all-day sessions over the summer rather than trying to fit in short sessions when the teachers return in September.  They will meet again on July 18.

V. Williams mentioned changing the day of graduation from Sunday afternoon to Saturday evening.  Discussion was held.  More discussion at a later date.
Supt. Grose updated the board on the Itasca Area Schools Collaborative.   Technology and business services are moving forward as several schools are sharing these services.  Invest Early has received three million dollars in grant money for this year's program.  The superintendents will be having a strategic planning conference in August.   He also mentioned the upcoming MSBA Summer Seminar which will be held on August 16 & 17, 2007 and encouraged the board to attend.   He mentioned the End of Year/Retirement Party which was held on June 6, 2007 at Ruttger's.   It was a very successful event and the recognition of the retirees was very enjoyable.
He also remarked to the board that he will be gathering information regarding Kindergarten and will have an update on cost analysis and ideas on how to strengthen that program.

R. Bouchie addressed the board in regards to the summer maintenance progress at the schools.  Eighty-five percent of the carpets have been cleaned and outside maintenance has been completed.  King School / North School cleaning is going well and he commended the staff on their hard work in completing the projects.   The new mower hasn't been delivered yet and they are still constantly working on the old one.

Motion to adjourn made by T. Youngberg, second by V. Jerry.  MCU.

The next board meeting will be Monday, August 6, 2007 with an open forum at 5:00 PM and the regular meeting at 5:30 PM in the High School Library.

_________________________        ______________________________
Anne Gardner, Chair                                Victor Williams, Clerk

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