School Board Minutes 1/8/07 
thursday, 11 january 2007 03:46
JANUARY 8, 2007

The regular School Board meeting for Independent School District #317 was held January 8, 2007 at 6:00 PM in the Deer River High School Library.  Chairperson Anne Gardner called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Anne Gardner, Lee Pederson, Todd Youngberg, Victoria Jerry, Nancy Adams-Hulbert and Victor Williams.

Administrators present included:  Supt. Matt Grose, Brent Colligan, Assistant Principal, Darren Sheldon, Elementary Principal and Russ Bouchie, Building & Grounds Supervisor.   Newspaper reporter, Mike O'Claire was in attendance along with Paulette Ojanen, recorder.

Oath of Office for newly elected board members was administered by Supt. Grose to V. Williams, N. Adams-Hulbert and L. Pederson.

Election of officers:  Motion by V. Jerry to nominate Anne Gardner for Chairperson, seconded by V. Williams.  Motion carried unanimously.  (MCU hereafter).

Motion by N. A-Hulbert to nominate Victoria Jerry as Vice Chairperson, seconded by V. Williams.  MCU.

Motion by T. Youngberg to nominate Victor Williams as Clerk, seconded by V. Jerry. MCU.

Motion by V. Jerry to nominate Todd Youngberg as Treasurer, seconded by V. Williams. MCU.

The Designations, Authorizations and Appointments for 2007 will be as follows:

Official district depositories:  Minnesota School District Liquid Asset Fund (MSDLAF), Northview Bank of Deer River. (Motion V. Williams/second T. Youngberg. MCU)
                Official district publication:  Western Itasca Review.  
                (Motion by N. A-Hulbert/second L. Pederson. MCU)
Authorize electronic transfers:  Matt Grose, Supt., Carol Risberg, Business Manager, Chery Ross, Administrative Assistant. (Motion V. Williams / second T. Youngberg. MCU)
Authorize Supt. to utilize legal firms:  Sara Ruff, Attorney at Law; Ratwik, Roszak, Bergstrom, Maloney & Bartell; Knutson, Flynn & Deans; John Colosimo, Attorney at Law.  (Motion V. Williams / second V. Jerry.  MCU)
Set regular Board meetings & dates:  First Monday of the month (except September and July due to holiday)  at 5:00 PM Open Forum, 5:30 PM Board Meeting  in the DRHS Library with exception of April/October at North School and May/September at King School.  Changes scheduled as necessary. (motion V. Williams, second T. Youngberg. MCU)
Set school board salaries:   Current salary is $2000/yr,($2300/yr chairperson) with three absences allowed from regular meetings and a 1/12 deduction for all other absences.  School Board related absences are not included in three-absence total.  Meetings would be reimbursed at $40 per meeting with a maximum of $120 for all day meetings or over night stay.  (Motion to accept by N. A-Hulbert / second by V. Jerry, after discussion regarding matching funds from the district for 403B/401K, PERA etc.  Mr. Grose will investigate and the motion was tabled until the February 2007 board meeting)

Appoint Board negotiators:  Victor Williams, Anne Gardner, Nancy A.-Hulbert
Appoint Meet & Confer reps:   Nancy A-Hulbert, Lee Pederson, Todd Youngberg
Appoint Legislative Liaison:  Anne Gardner
Appoint Rep to Community Ed Advisory Council:  Vickie Jerry
Appoint Transportation Committee:  Victor Williams, Lee Pederson
Appoint Health & Safety Committee:  Lee Pederson, Vickie Jerry
Appoint Budget & Finance Committee:  Nancy A-Hulbert, Todd Youngberg
Hire School Board Recording Secretary:  Paulette Ojanen w/Chery Ross as substitute

Changes to the agenda:  add item 7a:  Job Zone Resolution, add item 8e: Sub Teacher Pay motion to approve agenda as amended made by V. Williams, seconded by L. Pederson. MCU.

Mr. Grose then recognized two 9th Grade students, Sky Mainville and Andrea Vickerman who were recently appointed as board members of the KIDS PLUS Youth in Philanthropy Board by the Northland Foundation.  They will help review youth-developed grant proposals and make funding recommendations.  These students are to be commended for their leadership and dedication to their school and community.

Rick Utech from the Job Opportunity Building Zone (JOBZ) Program presented information to the board regarding the need for the School District to pass a resolution stating agreement in the relocation of 20 acres of property from Grand Rapids Township to Marcell for the purpose of business development.   Resolution was read in it's entirety by  Mr. Utech.  After discussion a motion to approve this resolution was made by V. Williams, seconded by T. Youngberg.  MCU.

V. Williams made the motion, seconded by V. Jerry to approve the December 4, 2006 minutes with one change due to typing error ( V. Jerry should have been V. Williams.)  MCU.

Motion to approve accounts payable/payroll for December 2006 in the amount of $883,161.23 made by V. Jerry, seconded by T. Youngberg.  MCU.

V. Williams made the motion, seconded by L. Pederson to approve the consent agenda as listed.  MCU.   Items are as follows:
1.    Approve contract - Floye Bradford, Long Term Sub (Science)
2.    Accept resignation- Kari Hron, Custodian
3.    Approve contract - Lynn Evans - ISS / Tutor

Motion to approve Surrogate Parent Request made by N. A-Hulbert, seconded by V. Williams.  MCU.

Motion to change the process in which substitute teachers are paid currently (pro-rated)  to the process they were paid in the 2005-06 school year with the daily rate being $90 and a sub working 1-4 hours would be paid $50 and any amount of time beyond the 4 hours would receive the full day pay made by T. Youngberg, seconded by V. Williams.  MCU.

Mr. Colligan reported on the 21st Century Grant which has involved many people and would create funding for programs including summer programs for students in our area.  The grant is due Friday, January 12, 2007 so everyone is working hard to meet that deadline.  Mr. Grose mentioned the kiosk which has been put in the entrance of the high school for Officer Apitz to be able to monitor who enters the building.   He reported that the Climb Theater was at the high school last week and presented a program on meth and had breakout sessions for students so they could ask questions and learn more about how to avoid drug use and the risks involved in substance abuse.

T. Youngberg wished to thank Mr. Thurm/ Mrs. Burch for the nice Christmas Program at North School.  Also thanked Mr. Grose and Mr. Bouchie for arranging for more custodial help at North School.  He expressed congratulations to Mr. Ott on his upcoming retirement.   A. Gardner and the whole school board and staff expressed condolences to the Kossow family in the loss of Bobbi.  A big thank you to all the staff for their help and professionalism during the time of crisis at the King School.

Supt. Grose wished to recognize Steve Ott for his many years of dedicated service to the students and the whole community and congratulate him on his upcoming retirement.  Steve will be missed by everyone and we thank him for his outstanding teaching and coaching efforts over the past 30 years.  Good luck, Steve! (There will be a more formal recognition of retirees at a later date.)

Supt. Grose mentioned the upcoming MSBA (Minnesota School Board Association) Leadership Conference and reported that four board members are signed up to attend.  Also mentioned upcoming training sessions available for negotiations and for school board officers and encouraged board members to attend.   He also gave out information regarding the Open Meeting Law for them to review.

A draft of next year's school calendar was looked at.  Supt. Grose will be meeting with other superintendents and other school units to try and align the calendar with other school districts as closely as possible before the final draft is presented to the board for approval.

The Northern Star Cooperative has donated $502 to the school district in conjunction with their "Fuel Your School" promotion.   In light of the continuous support of the Cooperative, it was decided to waive the usual fee for use of the building for the Cooperative to hold their annual meeting at the school on January 11, 2007.

Supt. Grose then explained some insurance information and asked the board to review the provided material.   He also mentioned that the week of January 15-19, 2007 is Para Recognition Week and that a letter and certificate will be given to each para in our district to thank them for their outstanding service to the students in our schools.

Public Input :  Jim Rossbach commented to the board.

Motion to adjourn made by V. Williams, seconded by L. Pederson.  MCU.

The next regular school board meeting will be February 5, 2007 with an open forum  at 5:00 PM and the regular meeting at 5:30 PM in the Deer River High School Library.

________________________                __________________________
Anne Gardner, Chair                               Victor Williams, Clerk

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