11/13/06 School Board Minutes 
tuesday, 14 november 2006 06:03
November 13, 2006

The regular School Board meeting for Independent School District #317 was held November 13, 2006 at 6:00 PM in the High School Library.   Chairperson Anne Gardner called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Anne Gardner, Kathe Johnson, Victor Williams, Todd Youngberg and Victoria Jerry.   Members absent:  Carl Williams

Administrators present included:  Supt. Matt Grose, Darren Sheldon, Elementary Principal, and Russ Bouchie, Building & Grounds Supervisor.  Newspaper reporter, Mike O'Claire was in attendance along with Paulette Ojanen, recorder.

Changes to the agenda.  Add item 6c4:  Approve Long-Term Substitute English position for Phil Hermel.  Remove item 6i:  Policy 908 Review (this policy was reviewed previously).  Motion to approve the agenda as amended made by K. Johnson, seconded by T. Youngberg.  Motion carried unanimously. (MCU hereafter).

Mr. Grose recognized Deb Passeri and the FCCLA (Family, Career & Community Leaders of America) students on their outstanding efforts in collaboration with the American Cancer Society and the Itasca County Relay for Life, which took place in July.  The Relay raised $59,800.  The FCCLA students are to be commended for their leadership role in this community project.

An update on the Air Quality Project was given by Russ Bouchie.   He reported there are a few minor details to be finished.  There will be a meeting November 14, 2006 at 9:30 a.m. with the various contractors and a walk-through to finish items on the punchlist and to establish who is responsible for finishing these minor projects.   Final inspection will be done when all the small items are complete.  Russ stated that he has received favorable comments from staff in regards to the air quality project and the affect on the environment in the buildings.

Motion to approve the minutes from the October 3, 2006 board meeting was made by V. Jerry, seconded by V. Williams.  MCU.

K. Johnson made the motion, seconded by V. Jerry to approve the Accounts Payable/Payroll for October 2006 in the amount of  $1,103,106.09.  MCU.

Motion to approve items on the consent agenda as listed below with an amendment on item #2 (leave of absence will be extended until 6/30/07), made by K. Johnson, seconded by T. Youngberg.  MCU.
1.    Approve added time for Kindergarten Teachers (.80 to .807)
2.    Approve Extended Leave of Absence (with amendment)
3.    Approve 2 Surrogate Parent Requests
4.    Approve Long-Term Substitute for English - Phil Hermel

Motion to Designate Funds for Facilities & Equipment Expenses in the amount of $81,661.41 effective as of 6/30/2006 was made by V. Williams, seconded by K. Johnson. MCU.   (This keeps the fund balance for Capital expenses at $200,000)

Motion to approve selling the 2 Ford  8-passenger vans to Nor-Tran and using those funds to purchase two different (economical & appropriate) vehicles for the district was made by V. Williams, seconded by V. Jerry.   MCU.

Recommendation by Supt. Grose to change the 2006-07 school calendar by moving Spring conferences to March 20th, and 22nd.   Give teachers two options for their comp day:  either take afternoons of both March 23rd and June 4th, or take all day on June 4th.  (Teachers will be required to inform the building principal of the option they choose by the end of first semester).  Make June 1st a half student contact day and half grading day.  This plan in agreeable to the union and administration and is sound contractually and educationally.  Motion to accept these calendar changes made by K. Johnson, seconded by T. Youngberg. MCU.

The Resolution Regarding the Transfer of the Purpose and Termination of the Quad County Vocational Project was read by Chairperson Gardner.  This resolution transfers the agreement already in place from the Quad County Vocational Project to the Itasca Area Schools Collaborative (IASC).  Motion to approve this resolution made by K. Johnson, seconded by V. Jerry.  MCU.

Chairperson Gardner read the Resolution Canvassing Returns of Votes of School District Special Election.  Motion to adopt this resolution made by V. Williams, seconded by K. Johnson.  MCU. (a copy of the full resolution will be made part of the official minutes).

Resolution Authorizing Issuance of Certificates of Election and Directing School District Clerk to Perform Other Election Related Duties was read by Chairperson Gardner.  Motion to accept made by K. Johnson, seconded by V. Jerry.  MCU.

Darren Sheldon has sent in an application for a variance for a K-12 Principal's license.  He is licensed in North Dakota, has a doctorate degree and multiple years of experience as a principal.  His license does not completely transfer to Minnesota, so he must document some hours to qualify for the Minnesota Administrator's License, this is why there is a need for a variance at this time.  This should be complete by the end of January 2007.

Motion made by V. Jerry, seconded by K. Johnson to enter into an agreement with George Stunyo, Negotiation Consultant.  This is a non-binding agreement and leaves the district free to utilize or cancel this contract at any time.  MCU.

Mr. Sheldon handed out information to the board regarding goals of the elementary staff.   He also explained the revised drop-off system now being utilized by the busses.  Safety concerns for the students were addressed and the staff and the bus drivers feel this system is working well.   Mr. Grose wished to recognize all those involved in making this drop-off system so successful.  Mr. Sheldon, Victor Williams, Marsha DeWitt and Bruce Petersen were instrumental in making this an efficient and effective solution.

Mr. Grose once again mentioned the outstanding effort of the FCCLA students.  This week is Peace Week.  The students are doing Peace Quotes every morning following the Pledge of Allegiance and have planned activities all week.  He mentioned the Dinner Theater fundraiser the students did and commended them for an excellent job on that project.   He also wanted to recognize the football players and coaches for another outstanding football season and a special thanks to Steve Ott for his dedication over the past years.   The Girls/Boys Club is very active and has been well received by parents and students.  

Bruce Petersen from Nor-Tran reported that October went well in the transportation area.    He feels the safety procedures now being used at King School are working very well and thanked all those who helped with that project.

Chair Anne Gardner congratulated our newly elected board members Nancy Adams-Hulbert and Lee Pederson and re-elected board member Victor Williams.  Those positions begin in January 2007.

Supt. Grose mentioned the upcoming retirement of Bob Barnacle who has been a faculty member and coach for ISD #317 for 34 years.  His dedication of time and energy to the students of this district has been outstanding and he will be truly missed.   There will be a more formal recognition for retirees at a later date.   He also updated the board on the IASC activities.  They are working on a Regional Technology and Curriculum Plan, which would have all districts in the collaborative working off the same plan with one platform and one system.  He mentioned the Regional  Curriculum Coordinator position which is currently being funded by a Blandin Grant.  They are looking at the worth of that position and whether it is feasible to continue when it is no longer funded by the grant.   The school safety issue is also continually being addressed.  There have been newspaper, newsletter and website articles regarding the issue.  There has been a lockdown drill conducted at the high school and more drills are being planned district-wide.  Mr. Colligan has been working diligently on the safety plan.

Mr. Grose extended an invitation to the board to attend a meeting on November 30, 2006 at 10:00 a.m. in the high school conference room to meet Mr. Brent Gish from NIISA (National Indian Impacted Schools Association) who will explain Impact Aid and the purpose of the funding and allocation and reauthorization of the bill and the impact on ISD 317.   

Mr. Grose also wished to thank everyone who was involved with the referendum project.  All the hard work and efforts were very much appreciated.   Victor Williams also thanked Mr. Grose for his dedication and hard work in trying to get the referendum passed.

Motion to adjourn made by V. Williams, seconded by K. Johnson.   MCU.

_______________________                   _______________________
Anne Gardner, Chair                                Victor Williams, Clerk

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