10/3/06 Minutes 
wednesday, 04 october 2006 03:28



October 3, 2006

The regular School Board meeting for Independent School District #317 was held Oct 3, 2006 at 6:00 PM in the High School Library.   Chairperson Anne Gardner called the meeting to order and led everyone in the Pledge of Allegiance.  Members in attendance included:  Anne Gardner, Victor Williams, Carl Williams, and Victoria Jerry.   Members absent:  Kathe Johnson and Todd Youngberg.

Administrators present included:  Supt. Matt Grose, Darren Sheldon, Elementary Principal, and Russ Bouchie, Building & Grounds Supervisor.  Newspaper reporter, Mike O'Claire was in attendance along with Paulette Ojanen, recorder.

Changes to the agenda.  Add item 6h.  Approve Surrogate Parent Request.   Motion to approve the agenda as amended made by V. Williams, seconded by V. Jerry.  Motion carried unanimously. (MCU hereafter).

Choir Director, Jason Thurm gave the Fine Arts Report to the board.  The choir/band do a major trip once every three years.  This year they will be going to Chicago for the Festival in the Park, which is held at Six Flags.  There will be competitions for the choir and the band with many other schools from across the country.  This is a great opportunity for students to compete and to be exposed to many different types of fine art events.   The trip will be in May 2007.  Fundraising efforts are well underway to cover the cost of expenses for the trip.  Mr. Thurm mentioned the upcoming concert events and will have a complete schedule to give to the board soon.  Mr. Grose commended Mr. Thurm and Mrs. Burch on their continued efforts with the music program in our district.

An update on the Air Quality Project was given by Russ Bouchie.   A walk-through of the King School and the High School was held prior to the board meeting with four of the board members, representatives from Johnson Controls, Russ, and Mr. Grose participating.   Russ reported the air/water balancing is still being worked on.  The process may take up to two more weeks, but is necessary for the system to work properly.  This work will not affect the regular operation of the school.

Motion to approve the minutes from the September 5 and September 19, 2006 board meetings was made by C. Williams, seconded by V. Jerry.  MCU.

V. Williams made the motion, seconded by V. Jerry to approve the Accounts Payable/Payroll for September 2006 in the amount of  $1,938,361.16.  MCU.

Motion to approve items on the consent agenda as listed below made by V. Williams, seconded by V. Jerry.  MCU.

  • 1. Approve Transportation Agreement between Nor-Tran and Invest Early.
  • 2. Approve Invest Early Contracts:
  • a. Irene Velo
  • b. Heather Whirley
  • c. Tiffany Madsen
  • d. Becky Markovich
  • e. Kimberly Tillman

Motion to approve the Assurance of Compliance was made by V. Williams, seconded by V. Jerry.  MCU.

Motion to approve the Pupil Transportation Services Agreement with Nor-Tran was made by V. Williams, seconded by V. Jerry.  Mr. Grose explained the changes to the contract.   MCU.

The November Board meeting date needs to be changed in order to certify the election.  A motion was made by V. Williams, seconded by C. Williams to change the date to Monday, November 13, 2006 at 6:00 pm in the Deer River High School Library.  MCU.

Anne Gardner and Vickie Jerry were assigned to canvass the election results following the November 7, 2006 election.

Motion to approve the Surrogate Parent Request made by V. Williams, seconded by V. Jerry.  MCU.

Mr. Sheldon handed out information to the board regarding procedures he uses at the elementary schools.  Also survey results from the staff at both buildings of things they would like to see improve / change.  He reports lots of positive feedback from the staff.

Mr. Grose once again mentioned the outstanding effort of our music department.  MAP (Measures of Academic Progress) testing will begin at the high school .  All students grades K-10 will be tested.  He also mentioned the Site Teams will begin to meet soon and reorganize for the year.

Sean Martinson handed out MAP testing information and explained what it is and how it works.

Russ Bouchie explained to the board about preparations for an OSHA (Occupational Safety & Health Act)

Visit, which could take place anytime between now and 2008.   A consultation visit was held and any outstanding issues were listed.   Those items are currently being addressed.   Health and Safety dollars are used for any needed repairs or updates that need to be made.

Bruce Petersen from Nor-Tran reported that September went well in the transportation area.   He expressed gratitude to Mr. Grose for all his assistance and willingness to communicate with Nor-Tran on transportation issues and for finalizing the contract for the year.

Board Member Carl Williams commented on the recent school shootings/incidents around the country and said community members have expressed concern about safety in our buildings.  Even though there is always a chance of something happening, our buildings are well monitored and plans are in place and continually being worked on to assure safety for everyone present in our buildings.

Chair Anne Gardner expressed thanks for allowing the Healing Wall (Vietnam Memorial) to be here at the high school. 

Supt. Grose stated his recent meeting at MASA (Minnesota Association of School Administrators) was very informative and productive.  He mentioned the Girls/Boys Club is now up and running at the high school and that 30+ elementary students have already participated in activities.  He feels this group is a positive influence for students as it provides tutoring, health and wellness activities as well as entertainment for students who need a place to be before games, etc.    The referendum brochures are now available.  Meetings are scheduled at various locations around the district and public meetings will be held soon to inform the community of the upcoming referendum issue.  There is a Vote Yes committee being formed and events are being planned.


Motion to adjourn made by V. Williams, seconded by C. Williams.  MCU.


________________________                   ___________________________

Anne Gardner, Chair                                  Victor Williams, Clerk

Back   Back